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Administration & Support Service

Terra Centre

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Mission            Empowering Teen Parents to Succeed

Vision              Teen Parent Families Thrive and Enrich our Community

Job ID              20-006TERRA

As a non-profit organization that has been serving pregnant and parenting teens in Edmonton for over 45 years Terra is recognized for its leadership, innovation, and collaboration.  Annually more than 1,000 young parents and their children benefit from a comprehensive range of services. Through the compassionate work of the staff, we help parents and children to develop and reach their full potential by recognizing and responding to their unique and individual needs.   Terra Centre staff are guided by the Code of Honour which supports, respects, and celebrates our families and staff (https://terracentre.ca/what-is-terra/careers/).  If you share our values and support our mission and vision please consider joining our team.

Job Overview

The Administration and Support Service position is a key member of the Finance and Admin Team and is responsible for ensuring a welcoming and positive experience for all Terra participants, visitors, and staff. This position will provide participant support for the Terra programs as well as administrative support to the other departments in the agency.

The successful candidate will have the ability to work effectively in a busy environment, be respectful of the confidential matters of all Terra staff and participants and is always committed to quality work. This position requires a self-directed work ethic, the ability to prioritize work, and has excellent communication skills.

The Administration and Support Service position is permanent full time, 37.5 hours a week, during office hours from 8:30 to 4:30 Monday through Friday based out of the downtown office located at 9930-106 Street NW.

Key Responsibilities

  • Pre-screens incoming calls for eligibility and provide information and referrals for incidental calls from the community inquiring about services. Tracks incidental calls on PIMR and documents any follow-up provided. 
  • Creates and maintains registrations for agency courses and programs. Provides follow up calls to program registrants reminding of upcoming group and explaining arrival process
  • Compiles quarterly program statistics and orders and maintains program supplies
  • Act as liaison for Terra building and its maintenance to ensure the site is operating effectively and safely
  • Respond to general agency inquiries via phone, email and social media. Direct inquires to appropriate units as required
  • Maintain office security by following safety procedures and controlling access
  • Open and close the switchboard and retrieve messages, receive and distribute incoming email, faxes, mail and other correspondence
  • Orders, sorts, stores, and maintains inventory of office and photocopier supplies for staff 
  • Supports the maintenance of Terra’s social media channels including scheduling posts, responding to any inquiries, and assisting with website updates  
  • Receives and documents Clothes Closet and In-Kind donations.
  • Attend General Staff Meetings. Takes and distributes meeting minutes. Sends out meeting requests. 
  • Provides timely and accurate support to the agency as required under the direct supervision of the Strengthening Hope Finance
  • Ensures all inquiries are followed-up on, and facilitates introductions to other Terra staff
  • Attend trainings to continue to build competence

Qualifications

  • Minimum 2 years’ experience in an office setting, preferably in a non-profit environment 
  • Experience working with, or an understanding of vulnerable populations  
  • Expert knowledge of Microsoft Office Suite  
  • Exceptional customer service and communication skills
  • Excellent organizational skills and the ability to manage competing timelines 
  • Experience with databases and websites is preferred 

Other requirements

  • Clear Criminal Record Check and Child Intervention Check that are dated within 90 Days of the start date

Diversity

Terra has intentional practices in place to achieve fairness in employment and create a diverse workforce. No person will be denied employment opportunities or benefits for reasons unrelated to their abilities. 

Recruitment and advancement will not discriminate on the grounds of any protected characteristics under Alberta Human Rights or Canadian Human Rights legislation. 

Individuals will be recruited to positions based on their demonstrated skills, qualifications and attributes required for employment and alignment to agency core values.

Salary Range: $38 000-$45 000/year based on education and experience.  Upon completion of a probationary period, we offer a comprehensive, competitive, extended health benefits package including RRSP contribution.

Closing Date: Friday, June 26, 2020.

How to Apply

To apply for this opportunity, please email your résumé and cover letter to: Human Resources, hr@careersforcommunity.ca. Please include 20-006TERRA, Administration & Support Service in the Subject Line of the email