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Executive Assistant

Norwood Child and Family Resource Centre

This is a Full-time position in Edmonton posted September 15, 2021.

Full Time (35 hours per week)

21-019NCFRC

Are you looking to make a difference in your community?
Join the Norwood team and start making a difference today!

Norwood Child and Family Resource Centre is an Edmonton based non-profit organization that has been supporting children and families since 1963, with a vision of Healthy Children, Healthy Families, Healthy Communities. Our programs and services are designed to strengthen and enrich families with children birth – 6 years old. Early childhood experiences are aimed at fostering optimal child development and healthy parent-child attachment.  Parent education opportunities are created to support building the capacity of families.  Family support services are provided to support families as the child’s first and most important teacher.  Information and referral is a key practice in supporting families to grow and learn within their own communities.  Programs are delivered using a holistic approach to support the social, emotional, intellectual, language, physical and creative needs of children and families in the community.  For more information, visit https://www.norwoodcentre.com.

Norwood provides the following:

  • Great benefits plan
  • 5 weeks of paid time off per year (1 week at Spring Break, 2 weeks at Christmas and 2 weeks vacation)
  • 12 sick/personal leave days per year
  • Service recognition and employee awards
  • 2 staff fun/appreciation days per year
  • Strong focus on employee wellness and work-life balance
  • Supportive of ongoing professional development
  • A compassionate team environment

The Executive Assistant is responsible for administrative tasks that support the Executive Director. This position has a variety of responsibilities within the scope of the role to ensure that the objectives are achieved.

This position requires a flexible work schedule which includes occasional evenings and weekends to support leadership and Board of Director activities.

Norwood staff are guided by the following Team Charter: (SPIRIT)

  • Support – We utilize one another’s strengths to take on challenges and opportunities using positive communication, collaboration, and compassion.
  • Passion – We have the energy, attitude, and enthusiasm to be fully committed and engaged in our work with each other.
  • Integrity – We are honest, trustworthy, transparent, and accountable with each other.
  • Respect – We accept others without judgment and recognize that every individual is a person of value.
  • Inclusivity – We celebrate diversity and welcome people of all abilities, backgrounds, cultures, and perspectives.
  • Team – We are all one group working towards improved outcomes for children and families.

If you share our values and support our mission and vision please consider joining our team.

Reporting to the Executive Director, the Executive Assistant is responsible for the following:

  • Acting as the administrative point of contact between the Executive Director, the Board of Directors, C5 partners and all other internal/external contacts
  • Maintaining a high level of confidentiality and professionalism regarding employee information and other highly sensitive information
  • Providing administrative support to the Board of Directors including coordinating Board meetings, taking meeting minutes, distributing Board communications, creating and maintaining Board documentation and files, and training opportunities
  • Coordinating meetings and appointments and managing the Executive Director’s calendar
  • Providing meeting support through preparing agendas, reserving and setting up IT equipment, ordering catering, and taking accurate meeting minutes in a timely manner for the Executive Director
  • Providing support related to receiving/initiating calls, messages, and routing correspondence for the Executive Director
  • Planning and coordinating staff and Board events (Annual Staff Awards night, All Staff meetings, June Fun Day, November Staff Appreciation and Agency Planning days, Management Advances, Annual General Meetings, etc.)
  • Assisting with the production and collection of data to compile various correspondence, documents, reports, spreadsheets, graphs, board reports, presentations, strategic plan, Annual Report and grant/funding submissions
  • Performing other administrative tasks as required.

The ideal candidate will possess the following qualifications:

  • Certificate in Office Administration or an equivalent program
  • Minimum of 5 years’ experience supporting an executive
  • Advanced level proficiency in Microsoft Office and database systems
  • Ability to manage multiple tasks and priorities simultaneously and meet time-sensitive deadlines, in a sometimes extremely demanding environment with frequently changing priorities
  • Ability to positively and professionally engage with various individuals and groups such as staff members, agency participants, Board members, politicians, community representatives, etc.
  • Ability to work independently, problem solve and take initiative
  • A valid driver’s license and access to a reliable vehicle
  • Criminal Record Check and Child Welfare Intervention Record Check (findings will be reviewed on a case-by-case basis)
  • Experience working with children and families from diverse cultural and socio-economic backgrounds is an asset

The starting hourly range for this role is $25.48-$31.85 per hour ($46,374-$57,967 per year) based on a 35-hour week.

Norwood Child and Family Resource Centre values diversity and welcomes applications from First Nation, Inuit, Métis, New Canadian, racialized, differently abled and LGBTQ2S communities.

Closing Deadline: Until Suitable Candidate is Found

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

COVID-19 vaccinations are mandatory for all Norwood staff and practicum students. Successful candidates will be required to provide proof of their COVID-19 vaccination.

Immunization against COVID-19 is the most effective means to prevent the spread of COVID-19, to protect the children and families we serve, our workers, and the public; to prevent outbreaks at the Agency; and to preserve workforce capacity. This policy strengthens work Norwood has done throughout the pandemic to keep our staff and participants safe (i.e. distancing, hand hygiene, infectious disease protocols, PPE use, masking, and staff education).

How to Apply

To apply for this opportunity, please submit your résumé and cover letter to: hr@careersforcommunity.ca. Please state in the cover letter how you align with the Norwood Team Charter and how you heard about the position. Please include Executive Assistant and Job ID 21-019NCFRC in the Subject Line of the email.